For Mitre 10 group, Document Tracking is a very important functionality as rely on this for their payment to suppliers, and if the document can't be seen in the document tracking then it will not be paid.
The T&HE will perform product data management tasks on behalf of suppliers to enable them to send a HIWG Standard (or any standard for that matter and the T&HE will convert it to the HIWG Standard) PRICAT file to Mitre 10 for product data alignment.
In order to ensure that Agency Invoices sent to Mitre 10 contain accurate Store ID data, T&HE will provide an automated mechanism for the provision of that data to suppliers. Mitre 10 will provide up-to-date Store ID data to the T&HE, and the T&HE will allow suppliers to access that data as often as they wish via the T&HE Web site.
As part of the standard service to Supplier and M10, the T&HE will provide data validation of file formats. The T&HE will validate following: Store ID/Customer number must be a valid Mitre10 store ID as per the Store ID listing to be provided by Mitre10 and available to suppliers as discussed above.
Supplier ID must be provided and should consist of the supplier EAN (EC Identifier) code. This field must exist and be valid as per trading partner profile at the exchange and agreed with Mitre 10 at implementation.
All fields to be validated according to data type, i.e. numeric fields must contain numeric data. Mandatory fields must contain data.
Any unit costs included should have 4 decimals precision, in line with PRICAT unit costs. The unit cost is not mandatory but, should it be provided, must be to 4 digits.
Monetary fields should already be totalled and validated against summary records values (as this is mandatory data in the HIWG Standard and so will be required of all suppliers regardless of their selected file format).
In addition to the need for specific data validation above, the T&HE as part of it's standard service will provide an alert to suppliers of issues via an automated email to the primary contact email address as held in the Exchange web site under Trading Partner Profile data.
The paperwork is eliminated as there is no need to print and mail documents.
Error are reduced drastically as we take out human elements.
Suppliers Cash Flow is increased as documents are paid on time every time.
Productivity is increased through process optimisation.
Document delivery is guaranteed otherwise a notification is issued immediately on all erroneous documents.
And by documents being delivered on time the payment is on time and thus reducing Aged Debt. Interesting feedback from Suppliers that trade electronically with Mitre 10 is that they don't have to call Mitre 10 for payments it happens automatically.